REQUEST FOR QUALIFICATIONS RIGHT OF WAY SERVICES

CITY OF SPOKANE VALLEY

REQUEST FOR QUALIFICATIONS

RIGHT OF WAY SERVICES

S Sullivan Rd Preservation

The City of Spokane Valley (City) solicits interest from consulting firms with experience and expertise in right-of-way acquisition. Consultants will be considered for the S Sullivan Rd Preservation project. This agreement will be for approximately one year in duration, with anticipated start in December of 2024 with the option for the City to extend it for additional time and money if necessary. The contract type is expected to utilize the WSDOT Local Agency Real Estate Professional Services Negotiated Hourly Rate Consultant Agreement.

The City reserves the right to amend terms of this “Request for Qualifications” (RFQ) to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses.

Project Description

The work to be performed by the CONSULTANT consists of providing all right-of-way (ROW) activities to acquire partial property acquisitions with approximately 20 property owners along Sullivan Road between 8th and 24th ave. The acquisition process is required to follow the “Uniform Relocation Assistance and Real Property Acquisition Policies Act.” The planned road improvements include replacing the existing asphalt, stormwater system revisions, curb and sidewalk installation, and curb ramp revisions.

The project is federally (FHWA) funded and has an 8% Disadvantage Business Enterprise (DBE) goal for the consultant work. Diversity Management and Compliance System (DMCS) reporting is still required.

Right-of-Way services include:

1) Preparing ROW Funding Estimate

2) Preparing Administrative Offer Summaries (AOS)

3) Coordinating and negotiating with all property owners, mostly in-person

4) Conducting appraisals and review appraisals

5) Administrative settlement documentation

6) Preparing final conveyance documents, including legal descriptions and exhibits.

The City reserves the right to retain the services of the successful firm(s) for any subsequent phases (R/W, CN) associated with this project.

Evaluation Criteria

Submittals will be evaluated and ranked based on the following criteria:

1. Qualifications of Project Team and Key Team Members

2. Firm Experience

3. Ability to meet schedule

4. Project Team Location

5. DBE Participation Plan

6. Organization and Clarity of SOQ

Submittal

For all submittal requirements, please review the complete RFQ, which is available on the City of Spokane Valley webpage, https://www.spokanevalley.org/publicnotices under the “Requests for Proposals/Requests for Qualifications” section.

Submittals must include the firm name and main phone number; name and e- mail address for Principal in-Charge and Project Manager; disciplines provided by the firm and total number of employees within Washington State. Similar information shall be provided for any subconsultants. A Business Statement form must be attached to the SOQ for the prime consultant and each sub-consultant (if any).

Submission of any cost proposals or elements of cost shall be in a concealed format and separate from submitted Statement of Qualification, since these shall not be considered in the evaluation, ranking, and selection phase.

Please submit ONE electronic copy (pdf format) of your Statement of Qualifications to Kelly Lynch PE at [email protected] and Candice Powers-Henderson [email protected] no later than 1:00 p.m. on October 18th, 2024. Submittals will not be accepted after that time and date. Any questions regarding this project should be directed to Kelly Lynch at (509) 720-5001 or [email protected].

Americans with Disabilities Act (ADA) Information

The City of Spokane Valley in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing John Whitehead at [email protected] or by calling (509) 720-5111.

Title VI Statement

The City of Spokane Valley, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Patricia Rhoades

Spokane Valley Deputy City Clerk

PUBLISH: 09-27-24 & 10-04-2024